Job title: Senior Finance & Administrative Officer
Company: FHI 360
Job description: Title: Senior Finance & Admin Officer
Supervisor: Finance Manager
This position will report to the Finance Manager and will be responsible for accounting and finance and overall operational administration for the state office and ensure compliance with the contractual requirements of Nigeria’s programs/projects to provide professional accountancy services consistent with generally accepted accounting principles.
Duties and Responsibilities:
Provide main support with operational problem resolution on State Office cash accounts, bank resolutions, finance systems, resolution of audited questioned costs, and financial closeouts at the state level.
Ensure the accurate keeping of all books of account for the state offices, including checking accounts, equipment and supply registers, and all accounting records.
Prepare monthly and annual financial reports, including financial status of subprojects, account activities.
Oversee contractual issues for the assigned state office.
Ensure continuous flow of funds to state office and sub-recipients.
Provide support to and coordinate the AHNi/Nigeria activities within USAID, Global Fund, and CDC guidelines and regulations.
With relevant parties from programs, finance and contracts, and grants develop subproject documents, work plans, and budgets.
Oversee capacity-building activities and other support to local implementing agencies (IAs) in the domicile state.
Serve as point of contact for logistical and administrative needs in the office.
Coordinate all administrative and secretarial support services for the state office (as relevant).
Keep proper office records/filings as appropriate.
Record minutes of staff meetings and circulate same amongst the state staff.
Coordinate all travel details/logistics for the staff, consultants including booking hotel accommodations and arranging for airport and hotel pick-ups.
Provide logistic support for workshops and training.
Coordinate all records/storage of supplies for the state office.
Perform other duties as assigned.
Knowledge, skills, and abilities:
Knowledge of local and donor contractual requirements and regulations
Knowledge of generally accepted accounting, budgeting, and fiscal control theory and practices.
Budget development skills with multi-funding sources and general ledger skills.
Relevant software skills include automated accounting software database spreadsheets and Management Information Systems.
Ability to work with others and to develop and maintain compatibility among project staff, subcontractors, and recipients of assistance.
Report on variances and status on regular basis.
Work independently with initiative to manage high-volume workflow.
Routine coordination with AHNi employees and consultants, on-site and in the field.
Demonstrated analytical skills in the interpretation of budgetary, financial, and related management information.
Must have report writing skills and be able to communicate with impact.
Strong organizational skills and ability to prioritize and handle pressure situations.
Handle financial and quantitative information with accuracy and precision; resourceful in gathering, verifying, and analyzing financial data.
Must exhibit high levels of professionalism, integrity, and ethical values at all times.
Time management skills, both in planning and organizing work to meet deadlines.
Ability to effectively communicate financial and internal control issues to staff with little or no financial background.
Ability to travel a minimum of 25%.
Qualifications and requirements:
BS/BA degree in Accounting, Finance, and Business Administration or its recognized equivalent, and 5 – 7 years relevant experience.
Or MS/MA degree in Accounting, Finance, and Business Administration or its recognized equivalent, and 3 – 5 years relevant experience.
Minimum of 3 years of supervisory experience in office management and administration.
CPA, ACCA, ACA CIMA, or any other relevant professional qualification is required.
Experience in managing financial records of donor-funded organizations, and familiarity with donor and local contractual procedures is an advantage.
FHI 360 is committed to provide a safe environment for all employees, beneficiaries and anyone contracted by FHI 360. This Includes taking measures to protecting vulnerable people from Sexual Exploitation and Abuse (SEA) by either FHI 360 employees or associated personnel. FHI 360 abides by child safeguarding principles. FHI 360’s Safeguarding Policies apply and flow out to all FHI 360 staff, board members, volunteers, and partner staff (subcontractors, consultants, vendors, and subrecipients), regardless of the funding mechanism or amount of contract, agreement, or purchase order.
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
FHI 360 fosters the strength and health of its workforce through a , professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.
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